Meetings are important occasions to deliberate on important matters that are related to any organizational development issues. However, attending too many of them can be draining and stressful, thus you need to see the predictive signs and forestall the occurrence. They can adversely affect the productivity and quality of the workforce, as they don’t have enough time left to accomplish any valuable work. In the end, they become demotivated and do not even add much value by attending endless meetings.
Reliable sources have verified statistics that most managers find 83% of the meetings they attended were unproductive. But despite the overwhelming facts, many boardroom and Zoom meetings are still ongoing in the current corporate scene. However, the meeting stress that staff members undergo is sometimes self-inflicted, as they either don’t want to miss out, or want to satisfy their selfish agendas.
Both boardroom meetings and video conferences have their share of stress, with the latter having aspects that are on another level. We are living in a digital era and the emergence of the pandemic made online meetings more prevalent, thus we will focus on that. Some reasons why Zoom meetings can be stressful include:
- They are unlike face-to-face meetings where you can process cues from facial expressions and gestures. They, therefore, require more attention because they lack non-verbal signals.
- There is the apprehension caused by the fear of a kid or someone else walking into the room during the meeting.
- There is no water-cooler moment to catch up with a colleague before the meeting begins, as you would in a hallway before going into the boardroom.
- The sight of your face can also be stressful when you realize how you look when showing various expressions.
- Silent moments on video calls create anxiety as you are not sure whether it is a technological hitch, thus resulting in awkward moments. Delayed connections and background noise don’t allow the meeting to flow smoothly.
All the above is avoidable if you take time to think if the meeting is necessary, or shared documents on online platforms can eliminate the need to meet. Messaging and emails can also help to reduce the number of Zoom meetings in a day. Conference audio calls are also an alternative and there will be more concentration as you only have to listen to one speaker at a time. You can do this while walking around, and it will help you think.